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Português Mga template ng unang pakikipag-ugnayang call center
Mga libreng template ng unang pakikipag-ugnayang call center mula sa LiveAgent ay nagbibigay ng empatiya at detalyadong impormasyon para sa mas magandang karanasan ng kustomer. Subukan sila ngayon para sa mas mahusay na resolusyon sa problema at kasiyahan ng kustomer.
Ang mga usapan sa telepono ay mahalaga pa ring lagusan ng pakikipag-ugnayan, parehong para sa mga kumpanya at sa kanilang mga kustomer. Totoo na ang ibang paraan ng komunikasyon tulad ng app sa pagmemensahe, live chats, o chatbots ay nagiging higit na sikat, subalit ang isang mabuti, matandang tawag sa telepono ay isa pa ring uri ng komunikasyon na pipiliin ng maraming kustomer upang makipag-ugnanayn sa isa sa mga kinatawan ng iyong kumpanya.
Ang pag-aaral na itoay nagpatunay na 69% ng mga kustomer ay mas gusto ang suporta ng telepono nang mas higit kaysa sa chat o “ibang” mga instrumento ng suporta. At bagama’t ang iba pang pag-aaral ay nagpahiwatig na 71% ng mga tagatugon ay naniniwala na ang live chat ay magiging sikat kaysa sa mga email at telepono sa 2021, mga call center ay pundasyon pa rin para sa serbisyo sa kustomer at suporta sa kustomer.
Ang LiveAgent ay pinagsama ang mahusay na live chat, ticketing at automation na hinahayaan tayong makapagbigay ng pambihirang suporta sa aming mga kustomer.
Kami ay lumikha ng isang hanay ng mga template ng unang pakikipag-ugnayang call center upang matulungan kang mabigyan ang iyong mga kustomer ng pinakamabuting posibleng karanasan sa telepono. Maging malaya na kopyahin sila at gamitin sila nang salita sa salita o baguhin sila ayon sa iyong mga kailangan at ikilos sila sa ibang ayos.
Mga template ng unang pakikipag-ugnayan ng call center
Template ng unang pakikipag-ugnayan 1
Hello! My name is [name], I’m a [agent’s position], from [name of team/department/company]. How can I help you today?
[Customer greeting]
If the customer reports an issue or a problem:
I’m really sorry to hear that. I can only imagine how frustrating it must be. Could you give me some more details so that I can help you more effectively?
[Customer agrees].
Perfect, please be so kind as to answer the following questions. Sorry for bothering you, but I really need to know a little more in order to help you. [A list of a few questions that will help the agent support the customer better].
[Customer answers questions].
Great, thank you! I’ve noted everything down, thank you for your patience. It seems that we are able to resolve this issue right away. Do you have two more minutes to stay on the line with me so that we can find a solution to your problem together?
[Customer agrees]
[Agent continues the conversation and aims to resolve the problem in a few minutes].
Template ng unang pakikipag-ugnayan 2
Hi there! It’s [name] from [company/team/department] speaking. How are you doing today?
[Customer greeting]
If the customer reports an issue or a problem:
Oh, I’m really sorry that you’ve experienced such issues with our [product/service]. Please give me your full name and [order number/account login/customer number] so that I can find your information in our system and start dealing with that issue.
[Customer provides details]
Okay, I’ve logged in to our system, and I can see that [describe the current status of an order/possible product flaw/potential cause of an issue with a service]. Is that right?
[Customer confirms or declines].
Thank you for this information. It seems that we won’t be able to solve this issue during our conversation, so I’ve just created a problem report and our system will assign a unique number to your issue. Is that okay?
[Customer confirms]
In the next few minutes, you’ll receive an email confirmation with your ticket number. You can check the status of your request by clicking on the link included in the email. It may take us up to [1/2/5…] days to resolve your issue. We will contact you via [phone/email/messaging app] to inform you once the problem has been addressed. Would that work for you?
[If the customer confirms] Thank you for getting in touch with us. We’ll do our best to resolve this issue as fast as possible.
[If the customer declines] If this doesn’t work for you, please tell me what would be the best outcome for you or how long are you willing to wait for us to deal with the problem.
[Conversation continues until the agent finds the most satisfactory solution].
Template ng unang pakikipag-ugnayan 3
Good morning/Good afternoon/Morning! You have reached [company]’s [department/team name] contact center. I’m happy to assist you today. Please tell me your issue.
[Customer greeting]
If the customer reports an issue or a problem:
I can only imagine how frustrating [the situation described by the customer] must be for you. I promise I’ll do my best to find the right solution for you as quickly as possible. What’s your name?
[The customer says their name].
[Customer’s name], please describe your problem thoroughly by answering a few questions. This information will be really helpful [list of questions].
Okay, [customer’s name]. It seems that I need to involve our tech team to help you with the [issue/problem/technical flaw]. Usually, it takes up to [3/5/7] days to address such problems. Let me create a ticket for our technical support. You can check the status of your report by logging into our dashboard. Do you know how to do that?
[If the customer says “yes”, the agent can continue. If the customer says “no”, the agent should explain how to log in to the dashboard].
So, as I said, our tech team will take care of your request, and you can follow the progress in our dashboard. When this problem is dealt with, we will also send you an email or call you. Which communication channel works better for you?
[Customer chooses the channel]
That’s great. Thank you for reaching out, and let’s stay in touch. Is there anything else I can help you with?
[If the customer says “no”, the agent can finish the conversation. If the customer says “yes”, the agent should talk with them to get more details].
Once again, thank you for contacting us. And remember, if you have any other requests, don’t hesitate to contact us.
Ready to put ou first contact call center templates to use?
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